Academic formatting violations are one of the most avoidable sources of grade deductions. Struggling to get your formatting right? If you find the manual formatting rules confusing, you are likely making common violations that cost you grades. Here are the 10 most common violations that professors flag and how Formatly prevents each one.

1. Missing or Incorrect Title Page

Professors expect a properly formatted title page aligned with the required style guide. Student papers often omit required elements or include running heads when they should not, leading to easy mark deductions.

2. Inconsistent Heading Hierarchy

Headings must follow a specific hierarchy based on the style guide. Skipping levels, using inconsistent formatting, or applying the wrong level creates a visible error that professors notice immediately.

3. Citation Punctuation Errors

Misplaced commas, periods, colons, and parentheses in in-text citations and reference list entries are among the most common formatting mistakes. Style guides specify exact punctuation rules for every element.

4. Incorrect Hanging Indent

The reference list or works cited page requires hanging indents. Manual application is inconsistent, and uneven indentation is visually obvious and looks highly unprofessional.

5. Wrong Line Spacing

Many papers mix double and single spacing inconsistently. Block quotes, footnotes, reference lists, and table elements may require different spacing depending on the style guide.

6. Missing or Incorrect Page Numbers

Page numbers must be placed correctly throughout the document. Title pages often require different numbering (or no number), and the transition between preliminary pages and body text must be handled correctly.

7. Improper Font and Size

While most styles require 12-point Times New Roman, students sometimes use different fonts or sizes for headings, captions, or footnotes, violating consistency guidelines.

8. Block Quote Formatting

Block quotes (40+ words in APA, 4+ lines in MLA) require specific formatting: indented margins, different spacing, and citation placement that differs from short quotes.

9. Table and Figure Formatting

Tables and figures must follow specific APA or MLA rules for numbering, titles, placement, and caption formatting. These are among the most complex formatting elements to get right.

10. Reference List Alphabetization

References must be alphabetized precisely, including handling of prefixes, multiple works by the same author, and works without authors. Errors are easy to miss during manual review.

Formatly Prevents All of These

Formatly's rule-based engine scans your entire document and corrects every violation across all 10 categories automatically. Tracked changes show you exactly what was fixed, so you learn the rules while getting a perfect paper.

Do not let minor formatting mistakes ruin your hard work. Try Formatly today to upload and format your manuscript flawlessly in under 30 seconds.